2009 – 5 Days from $4,590
It's off to the races with Tauck on April 29, 2009 for the 135th Kentucky Derby and our premier Run for the Roses event, featuring 5 days of blue ribbon excitement, Tauck Style – with everything included in the cost! Join us as we go inside Kentucky's Bluegrass horse country for first-hand discoveries of the privileged world of thoroughbred racing. Enjoy in-depth sightseeing, exclusive Tauck soirees, nightly entertainment, and VIP treatment leading up to the 135th running of the world's most exciting two-minute horse race, the Kentucky Derby. Enjoy exclusive Derby Day privileges including a private hospitality marquee with open bar and dining throughout the day, Tauck's exclusive pari-mutuel betting windows, and reserved seating along Churchill Downs' first turn as Tauck puts you in the winner's seat at the Kentucky Derby!
Day 1 – Welcome to Kentucky
Event begins: 7:00 PM at Griffin Gate Marriott Resort, Lexington, Kentucky. Your blue ribbon treatment begins upon your arrival in Kentucky's Bluegrass country; a transfer is included from Lexington's Blue Grass Airport to Griffin Gate Marriott Resort. Settle in to your resort and join us tonight for your first taste of our Kentucky Derby festivities, Tauck Style, at a welcome reception and dinner featuring entertainment by Kentucky humorist and storyteller Carl Hurley!
Meals: Dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 2 – The secrets of Bluegrass country
Wet your whistle for some genuine Kentucky spirits on a memorable visit to Maker's Mark, the only operating distillery in America designated a National Historic Landmark; see the time-honored process of creating handmade sour mash whisky during a tour, followed by a tasting and barbecue lunch with entertainment on the great lawn. Then discover the essence of another kind of Kentucky spirit as you travel back in time to a historic mansion in My Old Kentucky Home State Park, where in 1853 Stephen Collins Foster penned the lyrics to what would later become Kentucky's nostalgic state song. You're in for a real treat tonight during a special evening at Keene Barn, overlooking the rolling pastures and stone fences of the famous horse racing and auction complex, Keeneland. Enjoy dinner and entertainment by Bluegrass band Highway 41.
Meals: Breakfast, lunch, dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 3 – The excitement builds at the Kentucky Oaks or a horse farm
A choice of activities today (which must be made at time of booking) includes attending the 135th running of the Kentucky Oaks – the sister race of the Kentucky Derby for 3-year-old fillies, known as the "Run for the Lilies" – or visiting one of Lexington's private horse farms for an insider's look at the world of thoroughbred horses. Tonight, everyone spends a fabulous evening at the 1,200-acre Kentucky Horse Park, where dinner and live entertainment combines with fascinating insights on the history of horses to introduce you to the Parade of Breeds and best-in-class traditions of Kentucky's horse country.
Meals: Breakfast, lunch, dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 4 – See the Run for the Roses – the 135th Kentucky Derby!
It's off to the races after breakfast today, when Tauck takes you to Churchill Downs to experience the first jewel in the "Triple Crown" of thoroughbred horse racing – the 135th running of the Kentucky Derby – in person! As you visit the legendary grounds of Churchill Downs, you'll see for yourself why this historic racetrack is an integral part of the thoroughbred racing industry. As a VIP guest, you can spend Derby Day in Tauck's exclusive, air-conditioned hospitality marquee, where a buffet of fine regional cuisine, open bar, closed circuit transmission of the races, and private pari-mutuel betting windows cater to you in legendary Tauck Style. And you can watch all the action from Tauck's reserved seating along the First Turn, for premier viewing of this world-famous race. Your unforgettable Derby Day concludes with a light dinner back at the Griffin Gate Marriott Resort tonight.
Meals: Breakfast, lunch, dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 5 – Journey home
Event ends: Lexington, Kentucky. Tauck's premier Kentucky Derby event ends today, but your memories are sure to linger long after you return home. Check out of the hotel by 12 noon; a transfer is included from the Griffin Gate Marriott Resort to Lexington's Blue Grass Airport. Allow a minimum of two hours for flight check in.
Meals: Breakfast
Space is limited on this exclusive event;
Airfare to and from the event is not included. Airfare may be purchased from Tauck for travel originating in the United States.
Hotel Rooms Before and After the Event – To avoid jet lag and possible flight delays, you may wish to make hotel arrangements for the nights preceding or following this event. As a service, Tauck will book additional nights for you on a space-available basis using special rates only available through Tauck. Hotel room charges will be added to the event cost. If you wish to spend additional nights, please consult the Extend This Journey section on this website and discuss it with the reservations agent when you book your tour.
Luggage Responsibility – Although every effort is made to handle your luggage carefully, we cannot be responsible, assume liability or accept claims for loss or damage to luggage and personal effects due to breakage, theft, or fair wear and tear through hotel, airline and group carrier handling. It is important for your own self-interest and protection that you make certain you have adequate insurance to cover these eventualities. Please refer to Tauck Protection Plan for more information.
Personal Expenses - Phone calls, alcoholic and bar beverages, laundry and dry cleaning, airline excess luggage charges, visa fees and services, and other optional or incidental extras are not included and may be significant.
Airline Security Measures – In the U.S., you must provide identification in the form of a passport at the time of airport check-in for travel to international destinations. Your passport name must match the name on your tour reservation and airline ticket or you may be denied boarding.
If you are traveling from an airport outside the jurisdiction of the U.S, you will need to determine what travel documentation and identification is required for that particular airport.
Due to heightened security regulations, certain items such as a metal nail file, pocketknife, cigarette lighter, or tweezers, and some liquid, gel, and aerosol items may not be permitted in your carry-on luggage. Please call your airline prior to departure to obtain current information on non-permissible carry-on items and recommended airport check-in times.
Air Services – Airfare may be purchased through Tauck for travel originating in the United States. By using Tauck's air services, you agree that Tauck, in purchasing, selling or otherwise arranging air transportation, is acting only as your agent and is not liable or responsible for any accident, death, personal injury, illness, property damage, delay or other loss or expense of any nature whatsoever arising directly or indirectly out of any act of God, or any actions or omissions (including any failure to provide services) or default of, any carrier. All carriers are independent contractors and are not owned, managed, controlled or operated by Tauck. Your airline ticket constitutes a contract between yourself and the airline (and not Tauck), even if purchased through Tauck. Tauck is not liable for, and does not assume responsibility or accept claims with regard to, seat assignments, schedule changes, flight changes, cancellations, claims for a refund or reimbursement of airline ticket fees, or any other loss incurred by you for any reason whatsoever (including, without limitation to, bankruptcy, insolvency, reorganization or similar relief from creditors). Tauck must handle ticketing for Tauck's special fares, which are subject to availability and cannot be guaranteed until reserved. Special fares cannot be combined with any other promotional offer. Tauck's air services can only be purchased in conjunction with a Tauck tour or event. Tickets or e-ticket numbers will be mailed with final documents. If you cancel or change your air before or after departure, all airline cancellation and change fees will apply.
Event Start and End Times are provided at the time of booking. The event begins at 7:00 p.m. local time at Griffin Gate Marriott Resort in Lexington. You or your booking agent will be advised of any change to this schedule. When making flight arrangements, please allow sufficient time to claim luggage and clear customs in order to join the event on time. The event ends upon your transfer to Blue Grass Airport on the last day of the event. When departing from Lexington, allow at least 2 hours for flight check-in.
Event Photography – Occasionally, Tauck will use photographs taken by fellow guests or your Tauck Director at the event for promotional purposes. If you prefer that your photo not be used in any marketing activities, please notify your Tauck Director at the start of the event.
Group Size – Due to the nature of the Run for the Roses event, Tauck expects a large number of guests and does not limit the size of the group.
Itinerary Changes and Price Flexibility – Tauck pledges to make every effort to operate the event as advertised. Tauck reserves the right to alter or curtail the itinerary, or substitute sightseeing, hotels, and/or conveyances as deemed necessary. Any savings realized by these changes will be refunded to you. Any resultant added expense will be covered by Tauck. Although not expected, prices on this website may be modified due to unexpected significant external factors not forecasted at the time of printing.
Membership will be granted to all persons. Tauck reserves the right to terminate the event participation of any person who is abusive of others or whose behavior disrupts the event.
Air Conditioning – All motor coaches and hotels are air conditioned for your comfort.
ATM and Credit Cards - Tauck recommends that you contact your bank in advance of departing for this event to determine whether you will be able to use your ATM and credit cards while traveling. When contacting your bank, notify them of your travel dates so that they will anticipate charges being made outside of your hometown and do not suspend your cards for what may appear to them to be “suspicious” charges. Tauck also recommends that you make a photocopy of the front and back sides of your ATM and credit cards to leave behind with someone at home who will assist you in the event your cards are misplaced, lost or stolen.
Clothing and Packing – Dress for comfort and convenience with a wardrobe that is adaptable and allows for layering. Casual, cotton resort wear is suggested. For the welcome reception and the farewell dinner you may wish to dress up a bit – jacket and tie for men, casually-elegant outfit for women - but by all means be comfortable. On Derby Day the atmosphere is festive and men usually wear jacket and tie and women wear dresses and hats.
Bathrobes, hairdryers, irons and ironing boards are provided in each hotel room.
The Griffin Gate Marriott Resort provides valet laundry and dry cleaning services.
We recommend that you pack an adequate supply of your prescription medication in its original container to last through your entire journey, together with a copy of your doctor’s prescription or a letter from your health-care provider on office stationery explaining that the medication has been prescribed for you, a list of the generic names of your medication, your travel documents and a change of clothing in your carry-on bag to avoid any inconvenience in the event that your flight or luggage is delayed.
Following is a list of recommended items to pack for Tauck’s 5-day Run for the Roses event:
While it is common for airlines to allow passengers to check more than one piece of luggage per person, space constraints during your Tauck journey make it difficult to accommodate extra luggage. We ask that you limit your checked luggage to one average size suitcase per person.
In addition, airlines have adopted more strict policies in enforcing size and weight limits. Luggage exceeding maximum restrictions may require expensive overage fees, frustrating and hurried re-packing at the ticket counter, or even risk being left behind.
Many carriers require checked luggage not exceed a weight of 50 lbs (22.7 kg) per piece. Airlines revise luggage policies frequently and often without notice; therefore, Tauck cannot be held liable to the weight limit listed above. We urge you to check with your airline before traveling to determine current weight and size restrictions. It is also important to note that restrictions for luggage size and weight may vary with the same airline based on the class of service you select. First and Business Class ticket holders may have different restrictions than Coach Class travelers.
Tauck World Discovery cannot be held liable for additional fees or inconveniences imposed by the airline due to luggage size, piece or weight policies.
Please be sure to attach your Tauck luggage tag to your suitcase before leaving home!
Carry-on Luggage - General:
Although oversized bags and wheeled, carry-on luggage are popular for airline travel, they are often not convenient or appropriate for motor coach travel or for many on-tour flights. Most modern sightseeing motor coaches offer limited space for numerous or larger items. Space under seats or in the overhead rack is typically small, and designed to accommodate items like coats, hats, purses, and small camera bags, etc.
For your day-to-day travel while on tour, we recommend that you limit your hand luggage to a small, soft-sided carry-on piece, and only those items you need handy during the day such as purses, make-up, medications, cameras, film, etc. Items too large to fit under the motor coach seat or in the overhead rack must be stored in the luggage bays beneath the motor coach, and may not allow for access during daytime travel.
Travel Document Requirements – The 2009 Run for the Roses event takes place in the United States.
Tauck is not responsible for the disruption of travel caused by improper documentation for any travelers, including children traveling without both parents. While there is no definitive format or standard for these letters, click here to view a sample letter for guardians or one parent traveling with a child.
Cell Phones - We understand and appreciate the value of instant communication when we travel; it keeps us in touch with friends and family, and it's a reassurance in the event of an emergency. However, the use of cell phones can be disruptive to an event and to other guests who are enjoying their vacation. As a courtesy to others, we ask that you refrain from using your cell phone during motor coach travel, group functions, when sightseeing and when the Tauck Director is addressing the group as a whole. There are usually ample opportunities to make or receive calls at times when it does not affect others.
Please contact your cell phone carrier to determine whether your cell phone will operate while at the Kentucky Derby.
Currency and Exchange Rates – The official U.S. currency is the U.S. dollar. Griffin Gate Marriott Resort can exchange foreign currencies on a limited basis.
To obtain the most current exchange rates you may want to check your local newspaper or log on to the Internet website, www.oanda.com.
Customs and Tax-Free Shopping – If you are not a resident of the United States, you are normally entitled to a duty-free exemption of $100 USD on items that you bring into the U.S. To find out more information on what information must be provided to U.S. Customs and Border Control (CBP) upon entry, please refer to the CBP internet website by clicking here. You should also refer to your own country’s rules and regulations regarding customs and duty-free shopping to ensure compliance upon your return.
The individual states within the U.S. levy sales taxes on consumer goods and services. There is no federal tax similar to the Value Added Tax (VAT) used in other countries that would permit non-residents to obtain refunds of the sales taxes levied by each state.
Cancellation Fees – Regardless of reason, cancellations of confirmed bookings result in Tauck incurring costly penalties and cancellation fees from our travel and hotel providers. Therefore, if you have to cancel a confirmed booking, Tauck will charge you a cancellation fee according to when your cancellation notice is received in its Norwalk, CT office. To help limit your liability, Tauck offers a Tauck Protection Plan.
If you choose to purchase Tauck’s Guest Protection or Cancellation Fee Waiver, you will have your cancellation penalties reduced. Click here for more details.
If you choose not to purchase the Tauck Protection Plan, you will incur cancellation penalties per person as follows:
Day 1 – Welcome to Kentucky
Event begins: 7:00 PM at Griffin Gate Marriott Resort, Lexington, Kentucky. Your blue ribbon treatment begins upon your arrival in Kentucky's Bluegrass country; a transfer is included from Lexington's Blue Grass Airport to Griffin Gate Marriott Resort. Settle in to your resort and join us tonight for your first taste of our Kentucky Derby festivities, Tauck Style, at a welcome reception and dinner featuring entertainment by Kentucky humorist and storyteller Carl Hurley!
Meals: Dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 2 – The secrets of Bluegrass country
Wet your whistle for some genuine Kentucky spirits on a memorable visit to Maker's Mark, the only operating distillery in America designated a National Historic Landmark; see the time-honored process of creating handmade sour mash whisky during a tour, followed by a tasting and barbecue lunch with entertainment on the great lawn. Then discover the essence of another kind of Kentucky spirit as you travel back in time to a historic mansion in My Old Kentucky Home State Park, where in 1853 Stephen Collins Foster penned the lyrics to what would later become Kentucky's nostalgic state song. You're in for a real treat tonight during a special evening at Keene Barn, overlooking the rolling pastures and stone fences of the famous horse racing and auction complex, Keeneland. Enjoy dinner and entertainment by Bluegrass band Highway 41.
Meals: Breakfast, lunch, dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 3 – The excitement builds at the Kentucky Oaks or a horse farm
A choice of activities today (which must be made at time of booking) includes attending the 135th running of the Kentucky Oaks – the sister race of the Kentucky Derby for 3-year-old fillies, known as the "Run for the Lilies" – or visiting one of Lexington's private horse farms for an insider's look at the world of thoroughbred horses. Tonight, everyone spends a fabulous evening at the 1,200-acre Kentucky Horse Park, where dinner and live entertainment combines with fascinating insights on the history of horses to introduce you to the Parade of Breeds and best-in-class traditions of Kentucky's horse country.
Meals: Breakfast, lunch, dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 4 – See the Run for the Roses – the 135th Kentucky Derby!
It's off to the races after breakfast today, when Tauck takes you to Churchill Downs to experience the first jewel in the "Triple Crown" of thoroughbred horse racing – the 135th running of the Kentucky Derby – in person! As you visit the legendary grounds of Churchill Downs, you'll see for yourself why this historic racetrack is an integral part of the thoroughbred racing industry. As a VIP guest, you can spend Derby Day in Tauck's exclusive, air-conditioned hospitality marquee, where a buffet of fine regional cuisine, open bar, closed circuit transmission of the races, and private pari-mutuel betting windows cater to you in legendary Tauck Style. And you can watch all the action from Tauck's reserved seating along the First Turn, for premier viewing of this world-famous race. Your unforgettable Derby Day concludes with a light dinner back at the Griffin Gate Marriott Resort tonight.
Meals: Breakfast, lunch, dinner
Lodging: Griffin Gate Marriott Resort, Lexington, Kentucky
Day 5 – Journey home
Event ends: Lexington, Kentucky. Tauck's premier Kentucky Derby event ends today, but your memories are sure to linger long after you return home. Check out of the hotel by 12 noon; a transfer is included from the Griffin Gate Marriott Resort to Lexington's Blue Grass Airport. Allow a minimum of two hours for flight check in.
Meals: Breakfast
Space is limited on this exclusive event;
reserve your place in the winner's circle today!
Inclusive Prices
Event prices are per person in U.S. dollars. All hotel accommodations, entertainment, land transportation, special dinners, airport transfers, sightseeing, luggage handling, and the services of the Tauck Directors, local guides and drivers are included. A representative of Tauck will meet you at Blue Grass Airport in Lexington and provide transportation to Griffin Gate Marriott Resort, provided that Tauck has accurate flight information at least two weeks prior to the first day of the event. On the last day of the event, Tauck will provide you with transportation from Griffin Gate Marriott Resort back to Blue Grass Airport.
Hotel Accommodations – The price of the event includes guest accommodations at Griffin Gate Marriott Resort. Two-bedded rooms with a private bath are generally reserved. Triples are accommodated in a room with a king bed plus a rollaway cot and may not be the best recommendation for comfort.
Meals – Most meals are included as specified in the itinerary. A variety of dining experiences may range from buffets to picnics to set menus at private events.
Tauck Director – The 2009 Run for the Roses event is conducted by a team of Tauck Directors who will accompany you during the event. They are professional, fully trained employees of Tauck.
Gratuities Included – All appropriate gratuities for the hotel and restaurant staff, local guides and drivers, and Tauck Directors are included.
No Options Sold – Your Tauck Directors will assist you with information on free-time activities based on honest opinion and guidance but will not sell you anything. This means better value and a more relaxed and pleasant experience for you.
Hotel Accommodations – The price of the event includes guest accommodations at Griffin Gate Marriott Resort. Two-bedded rooms with a private bath are generally reserved. Triples are accommodated in a room with a king bed plus a rollaway cot and may not be the best recommendation for comfort.
Meals – Most meals are included as specified in the itinerary. A variety of dining experiences may range from buffets to picnics to set menus at private events.
Tauck Director – The 2009 Run for the Roses event is conducted by a team of Tauck Directors who will accompany you during the event. They are professional, fully trained employees of Tauck.
Gratuities Included – All appropriate gratuities for the hotel and restaurant staff, local guides and drivers, and Tauck Directors are included.
No Options Sold – Your Tauck Directors will assist you with information on free-time activities based on honest opinion and guidance but will not sell you anything. This means better value and a more relaxed and pleasant experience for you.
Not Included
Airfare to and from the event is not included. Airfare may be purchased from Tauck for travel originating in the United States.
Hotel Rooms Before and After the Event – To avoid jet lag and possible flight delays, you may wish to make hotel arrangements for the nights preceding or following this event. As a service, Tauck will book additional nights for you on a space-available basis using special rates only available through Tauck. Hotel room charges will be added to the event cost. If you wish to spend additional nights, please consult the Extend This Journey section on this website and discuss it with the reservations agent when you book your tour.
Luggage Responsibility – Although every effort is made to handle your luggage carefully, we cannot be responsible, assume liability or accept claims for loss or damage to luggage and personal effects due to breakage, theft, or fair wear and tear through hotel, airline and group carrier handling. It is important for your own self-interest and protection that you make certain you have adequate insurance to cover these eventualities. Please refer to Tauck Protection Plan for more information.
Personal Expenses - Phone calls, alcoholic and bar beverages, laundry and dry cleaning, airline excess luggage charges, visa fees and services, and other optional or incidental extras are not included and may be significant.
Additional Information
Airline Security Measures – In the U.S., you must provide identification in the form of a passport at the time of airport check-in for travel to international destinations. Your passport name must match the name on your tour reservation and airline ticket or you may be denied boarding.
If you are traveling from an airport outside the jurisdiction of the U.S, you will need to determine what travel documentation and identification is required for that particular airport.
Due to heightened security regulations, certain items such as a metal nail file, pocketknife, cigarette lighter, or tweezers, and some liquid, gel, and aerosol items may not be permitted in your carry-on luggage. Please call your airline prior to departure to obtain current information on non-permissible carry-on items and recommended airport check-in times.
You may also visit the U.S. Transportation Security Administration Internet website to obtain more information on acceptable identity documentation and prohibited luggage items by clicking here.
Air Services – Airfare may be purchased through Tauck for travel originating in the United States. By using Tauck's air services, you agree that Tauck, in purchasing, selling or otherwise arranging air transportation, is acting only as your agent and is not liable or responsible for any accident, death, personal injury, illness, property damage, delay or other loss or expense of any nature whatsoever arising directly or indirectly out of any act of God, or any actions or omissions (including any failure to provide services) or default of, any carrier. All carriers are independent contractors and are not owned, managed, controlled or operated by Tauck. Your airline ticket constitutes a contract between yourself and the airline (and not Tauck), even if purchased through Tauck. Tauck is not liable for, and does not assume responsibility or accept claims with regard to, seat assignments, schedule changes, flight changes, cancellations, claims for a refund or reimbursement of airline ticket fees, or any other loss incurred by you for any reason whatsoever (including, without limitation to, bankruptcy, insolvency, reorganization or similar relief from creditors). Tauck must handle ticketing for Tauck's special fares, which are subject to availability and cannot be guaranteed until reserved. Special fares cannot be combined with any other promotional offer. Tauck's air services can only be purchased in conjunction with a Tauck tour or event. Tickets or e-ticket numbers will be mailed with final documents. If you cancel or change your air before or after departure, all airline cancellation and change fees will apply.
Event Start and End Times are provided at the time of booking. The event begins at 7:00 p.m. local time at Griffin Gate Marriott Resort in Lexington. You or your booking agent will be advised of any change to this schedule. When making flight arrangements, please allow sufficient time to claim luggage and clear customs in order to join the event on time. The event ends upon your transfer to Blue Grass Airport on the last day of the event. When departing from Lexington, allow at least 2 hours for flight check-in.
Event Photography – Occasionally, Tauck will use photographs taken by fellow guests or your Tauck Director at the event for promotional purposes. If you prefer that your photo not be used in any marketing activities, please notify your Tauck Director at the start of the event.
Group Size – Due to the nature of the Run for the Roses event, Tauck expects a large number of guests and does not limit the size of the group.
Itinerary Changes and Price Flexibility – Tauck pledges to make every effort to operate the event as advertised. Tauck reserves the right to alter or curtail the itinerary, or substitute sightseeing, hotels, and/or conveyances as deemed necessary. Any savings realized by these changes will be refunded to you. Any resultant added expense will be covered by Tauck. Although not expected, prices on this website may be modified due to unexpected significant external factors not forecasted at the time of printing.
Membership will be granted to all persons. Tauck reserves the right to terminate the event participation of any person who is abusive of others or whose behavior disrupts the event.
Preparing to Go
Air Conditioning – All motor coaches and hotels are air conditioned for your comfort.
ATM and Credit Cards - Tauck recommends that you contact your bank in advance of departing for this event to determine whether you will be able to use your ATM and credit cards while traveling. When contacting your bank, notify them of your travel dates so that they will anticipate charges being made outside of your hometown and do not suspend your cards for what may appear to them to be “suspicious” charges. Tauck also recommends that you make a photocopy of the front and back sides of your ATM and credit cards to leave behind with someone at home who will assist you in the event your cards are misplaced, lost or stolen.
Clothing and Packing – Dress for comfort and convenience with a wardrobe that is adaptable and allows for layering. Casual, cotton resort wear is suggested. For the welcome reception and the farewell dinner you may wish to dress up a bit – jacket and tie for men, casually-elegant outfit for women - but by all means be comfortable. On Derby Day the atmosphere is festive and men usually wear jacket and tie and women wear dresses and hats.
Bathrobes, hairdryers, irons and ironing boards are provided in each hotel room.
The Griffin Gate Marriott Resort provides valet laundry and dry cleaning services.
We recommend that you pack an adequate supply of your prescription medication in its original container to last through your entire journey, together with a copy of your doctor’s prescription or a letter from your health-care provider on office stationery explaining that the medication has been prescribed for you, a list of the generic names of your medication, your travel documents and a change of clothing in your carry-on bag to avoid any inconvenience in the event that your flight or luggage is delayed.
Following is a list of recommended items to pack for Tauck’s 5-day Run for the Roses event:
- Jacket and tie for men
- Casually-elegant outfits for women
- Short and long-sleeved cotton shirts
- Shorts, slacks and jeans
- Tee shirts
- Socks
- Comfortable walking shoes that have already been broken-in
- Light sweater
- Light jacket
- Light raincoat and rain hat
- Collapsible umbrella
- Sunglasses, sunscreen and sun hat
- Insect repellent
- Camera, lenses, batteries, memory cards and plenty of film
- Daypack for camera equipment
- Copies of your travel documents that should be secured in the safe in your hotel room while traveling
Health – While the Run for the Roses event is relaxing and the pace leisurely, to fully enjoy all the event has to offer, you should be in fairly good health and able to walk reasonable distances over uneven surfaces, as some of the most memorable sightseeing can only be accomplished on foot. For the most part, however, the amount of walking you do is at your discretion.
Derby Day is a long day; you will arrive at Churchill Downs at approximately 9 a.m. and will not return to the hotel until approximately 9 p.m. All sites are wheelchair accessible, but movement is a challenge due to the large number of people attending the Derby. The same conditions apply at the Oaks Day Race on Friday.
Tauck will have a private hospitality tent in Marquee Village. There you will find an air-conditioned refuge, where you may dine, drink, bet on the races or watch the races via closed circuit TV. Tauck will have reserved seats for the day of racing along Churchill Downs’ First Turn.
We regret that we cannot provide you with individual assistance for walking, dining or other personal needs. If you require such assistance, you must be accompanied by an able companion who will help you.
Please check with your health insurance provider to determine whether you are covered while traveling. If you will not be covered under your current policy, we strongly suggest that you arrange for adequate coverage while at this event.
If you have a medical condition that might limit your participation in activities, please consult your physician for pre-departure health advice and notify Tauck as soon as possible, if you have not already done so. We will advise your Tauck Director accordingly.
No vaccinations are currently required for travel to the U.S.
Luggage Restrictions:
Checked Luggage – General
Derby Day is a long day; you will arrive at Churchill Downs at approximately 9 a.m. and will not return to the hotel until approximately 9 p.m. All sites are wheelchair accessible, but movement is a challenge due to the large number of people attending the Derby. The same conditions apply at the Oaks Day Race on Friday.
Tauck will have a private hospitality tent in Marquee Village. There you will find an air-conditioned refuge, where you may dine, drink, bet on the races or watch the races via closed circuit TV. Tauck will have reserved seats for the day of racing along Churchill Downs’ First Turn.
We regret that we cannot provide you with individual assistance for walking, dining or other personal needs. If you require such assistance, you must be accompanied by an able companion who will help you.
Please check with your health insurance provider to determine whether you are covered while traveling. If you will not be covered under your current policy, we strongly suggest that you arrange for adequate coverage while at this event.
If you have a medical condition that might limit your participation in activities, please consult your physician for pre-departure health advice and notify Tauck as soon as possible, if you have not already done so. We will advise your Tauck Director accordingly.
No vaccinations are currently required for travel to the U.S.
Luggage Restrictions:
Checked Luggage – General
While it is common for airlines to allow passengers to check more than one piece of luggage per person, space constraints during your Tauck journey make it difficult to accommodate extra luggage. We ask that you limit your checked luggage to one average size suitcase per person.
In addition, airlines have adopted more strict policies in enforcing size and weight limits. Luggage exceeding maximum restrictions may require expensive overage fees, frustrating and hurried re-packing at the ticket counter, or even risk being left behind.
Many carriers require checked luggage not exceed a weight of 50 lbs (22.7 kg) per piece. Airlines revise luggage policies frequently and often without notice; therefore, Tauck cannot be held liable to the weight limit listed above. We urge you to check with your airline before traveling to determine current weight and size restrictions. It is also important to note that restrictions for luggage size and weight may vary with the same airline based on the class of service you select. First and Business Class ticket holders may have different restrictions than Coach Class travelers.
Tauck World Discovery cannot be held liable for additional fees or inconveniences imposed by the airline due to luggage size, piece or weight policies.
Please be sure to attach your Tauck luggage tag to your suitcase before leaving home!
Carry-on Luggage - General:
Although oversized bags and wheeled, carry-on luggage are popular for airline travel, they are often not convenient or appropriate for motor coach travel or for many on-tour flights. Most modern sightseeing motor coaches offer limited space for numerous or larger items. Space under seats or in the overhead rack is typically small, and designed to accommodate items like coats, hats, purses, and small camera bags, etc.
For your day-to-day travel while on tour, we recommend that you limit your hand luggage to a small, soft-sided carry-on piece, and only those items you need handy during the day such as purses, make-up, medications, cameras, film, etc. Items too large to fit under the motor coach seat or in the overhead rack must be stored in the luggage bays beneath the motor coach, and may not allow for access during daytime travel.
Travel Document Requirements – The 2009 Run for the Roses event takes place in the United States.
In general, visitors to the U.S. must provide:
- A valid unexpired passport and visa
- Citizens of countries authorized to participate in the Visa Waiver Program are required to present an unexpired machine-readable passport
- Mexicans may provide a passport and valid DSP-150 (BCC) in lieu of a visa
- Canadians flying to or through the United States are required to have a valid passport or a NEXUS card, when used at a NEXUS kiosk at designated airports.
If you are frequent traveler to the U.S. from Canada, you may benefit from the NEXUS program, as mentioned above, which is joint initiative between the U.S. Customs and Border Protection Agency and the Canada Border Services Agency that allows pre-screened and approved travelers faster processing at designated highway lanes in high-volume border crossing locations, at a NEXUS kiosk at Vancouver International Airport, and at certain marine reporting locations in the Great Lakes and Seattle regions. For further information, you may log on to the Nexus Internet website by clicking here.
If you not a U.S. citizen, you should contact an embassy or consulate of the U.S. to determine what travel documentation is necessary. You may also log on to the U.S. State Department’s Internet site by clicking here.
We strongly recommend that your passport be valid for six months beyond the completion of your tour. We also recommend that you make at least two photocopies of all the travel documents that you bring with you. Include copies of the photo page of your passport that contains the date of issuance, the date of expiration and your citizenship, as well as both sides of your driver’s license. Secure one set of copies in the safe in your room while traveling and leave one set behind with someone at home who will assist you in the event your documents or cards are misplaced, lost or stolen.
If you not a U.S. citizen, you should contact an embassy or consulate of the U.S. to determine what travel documentation is necessary. You may also log on to the U.S. State Department’s Internet site by clicking here.
We strongly recommend that your passport be valid for six months beyond the completion of your tour. We also recommend that you make at least two photocopies of all the travel documents that you bring with you. Include copies of the photo page of your passport that contains the date of issuance, the date of expiration and your citizenship, as well as both sides of your driver’s license. Secure one set of copies in the safe in your room while traveling and leave one set behind with someone at home who will assist you in the event your documents or cards are misplaced, lost or stolen.
Travel with Children –
Age Recommendations – Children 5 years of age or older at the time of travel are welcome on this Tauck journey. Based upon our experience with family travelers, for each itinerary we have a minimum recommended age to encourage comfort and enjoyment for all of our guests. All children must be accompanied on activities by a parent or guardian. At least one guest in the traveling party must be 21 years of age or older in order to make a reservation.
Babysitting – Tauck journeys are designed for adults and children to share the wonder of discovery together. However, our guests have occasionally inquired about babysitting services. If you are interested, your Tauck Director will put you in contact with the appropriate hotel staff with whom you may make babysitting arrangements, to ensure your precise needs are met. There is usually an additional fee for these services. Many hotels do offer babysitting services that may be arranged on site; however, babysitting services are not guaranteed at all of our hotels. Please note that our Tauck Directors are not responsible for providing babysitting services.
Safety and Welfare Responsibility – We welcome the participation of child travelers on our exciting excursions. For safety and security purposes, children under 18 years of age must be booked into a room with at least one accompanying adult. If you are traveling with a child on a Tauck journey, you have the sole responsibility for ensuring that that the child with whom you are traveling follows all rules of safety throughout the tour. By traveling with Tauck, you release Tauck, Inc. and our partners of all liability for any risks and/or injuries to the child with whom you are traveling.
Special Travel Documentation for Children
Babysitting – Tauck journeys are designed for adults and children to share the wonder of discovery together. However, our guests have occasionally inquired about babysitting services. If you are interested, your Tauck Director will put you in contact with the appropriate hotel staff with whom you may make babysitting arrangements, to ensure your precise needs are met. There is usually an additional fee for these services. Many hotels do offer babysitting services that may be arranged on site; however, babysitting services are not guaranteed at all of our hotels. Please note that our Tauck Directors are not responsible for providing babysitting services.
Safety and Welfare Responsibility – We welcome the participation of child travelers on our exciting excursions. For safety and security purposes, children under 18 years of age must be booked into a room with at least one accompanying adult. If you are traveling with a child on a Tauck journey, you have the sole responsibility for ensuring that that the child with whom you are traveling follows all rules of safety throughout the tour. By traveling with Tauck, you release Tauck, Inc. and our partners of all liability for any risks and/or injuries to the child with whom you are traveling.
Special Travel Documentation for Children
Authorization for Travel
If you travel into or out of the U.S. with children under the age of 18, you should be aware of the following: because of increasing incidents of child abductions in disputed custody cases and because children are at risk as possible victims of child pornography, U.S. Customs and Border Protection (CBP) strongly recommends that unless the child is accompanied by both parents, you should have a note from the child's other parent (or, in the case of a child traveling with grandparents, uncles or aunts, sisters or brothers, or friends, a note signed by both parents) stating that the parent(s) not traveling acknowledge that the parent(s), family members, etc. who are traveling into or out of the U.S. with the child have permission to do so.
CBP also suggests that this note be notarized. While CBP may not ask to see this documentation, if they do ask, and you do not have it, you may be detained until the circumstances of the child traveling without both parents can be fully assessed.
If there is no second parent with legal claims to the child (deceased, sole custody, etc.), any other relevant paperwork, such as a court decision, birth certificate naming only one parent, death certificate, etc., will be useful.
All children who are U.S. citizens should also have a certified copy of their birth certificate or baptism record for ID. Children over the age of 14 are also required to have a photo ID.
Many other countries also share this concern for children who travel without both parents. To ensure smooth travel, Tauck requires all guests to comply with the travel regulations of each country visited. This information is available from each country’s consulate.
Authorization for Emergency Medical Treatment
In the unlikely event of a medical emergency, a medical facility will require permission from the child’s parents to provide treatment. Therefore, we strongly suggest that you bring along a letter from both parents authorizing emergency medical treatment for their child.
If you travel into or out of the U.S. with children under the age of 18, you should be aware of the following: because of increasing incidents of child abductions in disputed custody cases and because children are at risk as possible victims of child pornography, U.S. Customs and Border Protection (CBP) strongly recommends that unless the child is accompanied by both parents, you should have a note from the child's other parent (or, in the case of a child traveling with grandparents, uncles or aunts, sisters or brothers, or friends, a note signed by both parents) stating that the parent(s) not traveling acknowledge that the parent(s), family members, etc. who are traveling into or out of the U.S. with the child have permission to do so.
CBP also suggests that this note be notarized. While CBP may not ask to see this documentation, if they do ask, and you do not have it, you may be detained until the circumstances of the child traveling without both parents can be fully assessed.
If there is no second parent with legal claims to the child (deceased, sole custody, etc.), any other relevant paperwork, such as a court decision, birth certificate naming only one parent, death certificate, etc., will be useful.
All children who are U.S. citizens should also have a certified copy of their birth certificate or baptism record for ID. Children over the age of 14 are also required to have a photo ID.
Many other countries also share this concern for children who travel without both parents. To ensure smooth travel, Tauck requires all guests to comply with the travel regulations of each country visited. This information is available from each country’s consulate.
Authorization for Emergency Medical Treatment
In the unlikely event of a medical emergency, a medical facility will require permission from the child’s parents to provide treatment. Therefore, we strongly suggest that you bring along a letter from both parents authorizing emergency medical treatment for their child.
Tauck is not responsible for the disruption of travel caused by improper documentation for any travelers, including children traveling without both parents. While there is no definitive format or standard for these letters, click here to view a sample letter for guardians or one parent traveling with a child.
Destination Information
Cell Phones - We understand and appreciate the value of instant communication when we travel; it keeps us in touch with friends and family, and it's a reassurance in the event of an emergency. However, the use of cell phones can be disruptive to an event and to other guests who are enjoying their vacation. As a courtesy to others, we ask that you refrain from using your cell phone during motor coach travel, group functions, when sightseeing and when the Tauck Director is addressing the group as a whole. There are usually ample opportunities to make or receive calls at times when it does not affect others.
Please contact your cell phone carrier to determine whether your cell phone will operate while at the Kentucky Derby.
Currency and Exchange Rates – The official U.S. currency is the U.S. dollar. Griffin Gate Marriott Resort can exchange foreign currencies on a limited basis.
To obtain the most current exchange rates you may want to check your local newspaper or log on to the Internet website, www.oanda.com.
Customs and Tax-Free Shopping – If you are not a resident of the United States, you are normally entitled to a duty-free exemption of $100 USD on items that you bring into the U.S. To find out more information on what information must be provided to U.S. Customs and Border Control (CBP) upon entry, please refer to the CBP internet website by clicking here. You should also refer to your own country’s rules and regulations regarding customs and duty-free shopping to ensure compliance upon your return.
The individual states within the U.S. levy sales taxes on consumer goods and services. There is no federal tax similar to the Value Added Tax (VAT) used in other countries that would permit non-residents to obtain refunds of the sales taxes levied by each state.
Electrical Current – The electrical current in Kentucky 110 V, 60 Hz, AC, which accommodates standard U.S. plugs having either two flat pins or two flat pins and a round grounding pin. If you bring electrical devices that are not compatible with this system you should bring the appropriate adapters and converters.
Internet Access is available at the Marriott Griffin Gate Resort for a fee.
Internet Access is available at the Marriott Griffin Gate Resort for a fee.
Time Zones – Lexington, Kentucky, is 5 hours behind Coordinated Universal Time (or Greenwich Mean Time). In May, Lexington will be 4 hours behind, due to Daylight Savings Time.
To determine current time in major cities around the world, we suggest you log on to the Internet website, www.timeanddate.com.
Weather – The weather in May in Kentucky is mild. The average high temperature is 74°F (23°C) and the average low temperature is 54°F (12°C). The average rainfall for the month is 4.8 in (122 mm).
To read about current weather conditions, we suggest you log on to the Internet website, www.weather.com.
To determine current time in major cities around the world, we suggest you log on to the Internet website, www.timeanddate.com.
Weather – The weather in May in Kentucky is mild. The average high temperature is 74°F (23°C) and the average low temperature is 54°F (12°C). The average rainfall for the month is 4.8 in (122 mm).
To read about current weather conditions, we suggest you log on to the Internet website, www.weather.com.
If You Have to Cancel
Cancellation Fees – Regardless of reason, cancellations of confirmed bookings result in Tauck incurring costly penalties and cancellation fees from our travel and hotel providers. Therefore, if you have to cancel a confirmed booking, Tauck will charge you a cancellation fee according to when your cancellation notice is received in its Norwalk, CT office. To help limit your liability, Tauck offers a Tauck Protection Plan.
If you choose to purchase Tauck’s Guest Protection or Cancellation Fee Waiver, you will have your cancellation penalties reduced. Click here for more details.
If you choose not to purchase the Tauck Protection Plan, you will incur cancellation penalties per person as follows:
60 days or more before departure
$2,000 per person (the amount of the deposit)
59-30 days before departure
$2,500 per person
29-1 days before departure
Loss of 100% of the cost of the event, per person
$2,000 per person (the amount of the deposit)
59-30 days before departure
$2,500 per person
29-1 days before departure
Loss of 100% of the cost of the event, per person
Did you know that you can link-up Tauck itineraries to create longer journeys? Many of these trips are in the same region, and depending upon availability you might connect with them before or after your trip. Alternatively, you might find one of these options better suited for your interests and preferences or for when you are available to travel.
You might also be interested in ...Williamsburg & Washington, DC
Journey from Philadelphia through Amish country to Gettysburg; visit Shenandoah National Park, Monticello, Colonial Williamsburg and Jamestown en route to Washington, DC. Special Tauck touches include a storytelling experience in Gettysburg, a Williamsburg ghost tour, and night sightseeing of the nation's capital.
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