Travel Document Requirements –
If you are a U.S. citizen traveling internationally, you will need a passport that is valid for at least six months beyond the completion of your Tauck journey and current visas to enter Vietnam, Cambodia and Laos.
We have collaborated with Pinnacle Travel Document Systems (TDS) to assist you in obtaining entry visas for Vietnam, Cambodia and Laos. The visa fee, as well as any applicable consular fees and shipping fees, is not included in the tour cost, and payment should be mailed with the completed application directly to TDS. The amount of the visa fee is stated on the application.
A TDS visa kit may be downloaded through the Pinnacle TDS website by clicking here. Visas for Vietnam, Cambodia and Laos cannot be processed more than 90 days prior to departure and the process does take several weeks to complete. It is very important to note that while we have an affiliation with TDS for processing visas, you are not required to process your visa through TDS, and may elect to choose other visa services or work directly through the a consulate or embassy of each of the countries visited.
If you are a citizen of another country traveling internationally, please contact a consulate or embassy of Vietnam, of Cambodia and of Laos to determine if entry visas are required.
We recommend that you make at least two photocopies of all the travel documents that you bring with you. Include copies of the photo page of your passport that contains the date of issuance, date of expiration and your citizenship. Secure one set of copies in the safe in your room while traveling and leave one set behind with someone at home who will assist you in the event your documents are misplaced, lost or stolen.
Travel with Children –
Age Recommendations – Children 5 years of age or older at the time of travel are welcome on this Tauck journey. Based upon our experience with family travelers, we have a minimum recommended age for each journey to encourage comfort and enjoyment for all of our guests. All children must be accompanied on activities by a parent or guardian. At least one guest in the traveling party must be 21 years of age or older in order to make a reservation.
Babysitting – Our journeys are designed for adults and children to share the wonder of discovery together. If you require babysitting services, your Tauck Director will put you in contact with the appropriate hotel staff with whom you may make babysitting arrangements. There is usually an additional fee for these services. Many hotels do offer on-site babysitting services; however, babysitting services may not be available at all of our hotels. Please note that our Tauck Directors are not responsible for providing babysitting services.
Safety and Welfare Responsibility – We welcome the participation of child travelers on our exciting excursions. If you are traveling with a child on a Tauck journey, you have the sole responsibility for ensuring that that the child with whom you are traveling follows all rules of safety throughout the tour. By traveling with us, you release Tauck, Inc. and our partners of all liability for any risks and/or injuries to the child with whom you are traveling.
Special Travel Documentation for Children
Authorization for Travel
If you travel into or out of the U.S. with children under the age of 18, you should be aware of the following: because of increasing incidents of child abductions in disputed custody cases and because children are at risk as possible victims of child pornography, U.S. Customs and Border Protection (CBP) strongly recommends that unless the child is accompanied by both parents, you should have a notarized note from the child's other parent (or, in the case of a child traveling with grandparents, uncles or aunts, sisters or brothers, or friends, a note signed by both parents) stating that the parent(s) not traveling acknowledge that the parent(s), family members, etc. who are traveling into or out of the U.S. with the child have permission to do so. While CBP may not ask to see this documentation, if they do ask, and you do not have it, you may be detained until the circumstances of the child traveling without both parents can be fully assessed.
If there is no second parent with legal claims to the child (parent deceased, sole custody, etc.), other relevant paperwork, such as a court decision, birth certificate naming only one parent, or a death certificate, will be useful.
Many other countries also share this concern for children who travel without both parents. To ensure smooth travel, we require you to comply with the travel regulations of each country visited. This information may be obtained from a country’s consulate or embassy.
Authorization for Emergency Medical Treatment
In the unlikely event of a medical emergency, a medical facility will require permission from the child’s parents to provide treatment. Therefore, we strongly suggest that you bring along a letter from both parents (including other pertinent documents as cited above) authorizing emergency medical treatment for their child.
Children who are U.S. citizens must have a passport valid for at least six months beyond the completion of the journey. We are not responsible for the disruption of travel caused by the improper documentation of any guest, including children traveling without both parents. While there is no definitive format or standard, click here to view a sample letter for guardians or one parent traveling with a child.
Air Conditioning – All of the hotels, the Bhaya III, and the motor coaches are air-conditioned for your comfort.
ATM and Credit Cards – We recommend that you contact your bank in advance of departing on your journey to determine whether you will be able to use your ATM and credit cards while traveling. When contacting your bank, notify them of your travel dates so that they will anticipate charges being made outside of your hometown and do not suspend your cards for what may appear to them to be “suspicious” charges. We also recommend that you make a photocopy of the front and back sides of your ATM and credit cards to leave behind with someone at home who will assist you in the event your cards are misplaced, lost or stolen.
Clothing and Packing – The climate in Southeast Asia is hot and humid year round. We suggest that you pack lightweight, casual clothing. While it is quite rainy and hot for most of the year, our departure dates are always scheduled when weather will be optimal.
Dress for comfort and convenience with a wardrobe that is flexible. Casual, cotton clothing is recommended. Sturdy yet comfortable walking shoes that have already been broken-in are essential. For dining in the evening, and for the welcome reception and the farewell dinner, you may wish to dress up a bit, but certainly be comfortable. Jackets for men are not required.
Valet laundry service is available throughout the entire tour. Hairdryers and irons and ironing boards are either located in your hotel room or are immediately available upon request.
We recommend that you pack an adequate supply of your prescription medication in its original container to last through your entire journey, together with a copy of your doctor’s prescription or a letter from your health-care provider on office stationery explaining that the medication has been prescribed for you, a list of the generic names of your medication, your travel documents and a change of clothing in your carry-on bag to avoid any inconvenience in the event that your flight or luggage is delayed.
Toiletries, sundries, and over-the-counter and prescription medications may either be difficult to find or not available in Southeast Asia.
Following is a list of recommended items to pack for your journey across Southeast Asia:
- Casual, cotton clothing
- An optional sports jacket for men
- Casual yet elegant evening wear for ladies
- Swimwear
- Sunglasses
- Sunscreen
- Light sweater
- Light waterproof jacket
- Sturdy yet comfortable, walking shoes that have already been broken-in
- Collapsible umbrella
- Toiletries, sundries
- Pre-moistened towelettes
- Handkerchiefs
- Antibacterial lotion
- Medication for allergies/aspirin/upset stomach/diarrhea
- Insect repellent
- Travel alarm
- Camera, film, memory cards, batteries and other photography accessories
- Copies of your travel documents that should be secured in the safe in your hotel room while traveling
Elevation – The maximum elevation on this tour is approximately 1,030 ft (314 m).
Health – This Southeast Asia tour is very active and includes 5 on-tour flights. You should be in good health and able to walk reasonable distances over uneven terrain that may, at times, be rocky and muddy, as some of the most memorable sightseeing can only be accomplished on foot. Southeast Asia is home to innumerable historic buildings and sites, some dating from antiquity. Therefore, roads, walkways and architecture will present difficulties for some guests with physical disabilities. For the most part, however, the amount of walking you do is at your discretion. In addition to walking, various other modes of transportation used to highlight the different aspects of Southeast Asian culture and geography include airplane, boat, sampan, and cyclo.
We regret that we cannot accommodate wheelchairs on this tour – as you would miss over 75% of the sightseeing. We also cannot provide you with individual assistance for walking, dining or other personal needs. If you require such assistance, you must be accompanied by an able companion who will help you.
Please check with your health insurance provider to determine whether you are covered while traveling. If you will not be covered under your current policy, we strongly suggest that you arrange for adequate coverage while on tour. If you have a medical condition which might limit your participation in activities, please consult your physician for pre-departure health advice and notify Tauck as soon as possible, if you have not already done so. We will advise your Tauck Director accordingly.
VACCINATION REQUIREMENTS AND RECOMMENDATIONS
Some of the countries visited on this itinerary may require travelers to provide proof of vaccination against certain diseases in order to enter the country. These requirements are subject to frequent change as outbreaks occur and subside in different areas, and it is therefore crucial that you obtain the very latest information on entry requirements as you prepare for your journey.
For the most current information, please consult the Centers for Disease Control and Prevention (CDC) by clicking here and the World Health Organization (WHO) by clicking here. You may also wish to visit the web sites for the embassies of the countries you will be visiting. Besides providing details on vaccination requirements, these sites can also provide information on vaccinations that may be recommended (but aren’t required) and other potential health issues for which no vaccines are available.
Any decisions relating to your health, of course, should not be based solely on information provided by a web site. It is critically important that you consult with your personal physician prior to your journey to obtain any required vaccinations and to review any optional recommendations offered by the CDC or other sources.
Please be sure to discuss your journey with your physician at least four to six weeks in advance of your departure, as certain vaccinations take time to become fully effective. Also, be certain to ask your physician for proof of any vaccinations you receive, and to pack this proof along with your other travel documents in your carry-on luggage (not in your checked luggage).
Researching and complying with vaccination entry requirements for the countries visited on this itinerary is the responsibility of the traveler and not Tauck. Tauck is therefore not responsible for any expenses incurred or disruptions to travel caused by improper or incomplete vaccinations, or by the failure to provide proof of required vaccinations.
If you do not obtain the necessary vaccinations and proper documentation, you may be denied entry into one or more countries, or temporarily quarantined until the necessary vaccinations are administered, or until proper documentation is provided.
Luggage Restrictions –
Special Luggage Restrictions for this Tour
Due to strictly enforced weight restrictions on the on-tour flights, luggage weight per person must not exceed 44 lbs (20 kg) and you are permitted only one piece of checked luggage. Luggage exceeding the allowable weight is subject to excess baggage charges, which may result in a considerable additional expense.
The maximum allowable weight for carry-on luggage is 15 lbs (6.8 kg), and the maximum allowable dimensions are 22” by 14” by 10” (55.9 cm by 35.6 cm by 25 cm). These dimensions include all wheels, handles, pockets, etc. If these dimensions are exceeded, the carry-on piece will be checked.
Regulations within most airports require that customers handle their own luggage through customs.
Checked Luggage – General
While it is common for airlines to allow passengers to check more than one piece of luggage per person, space constraints during your Tauck journey make it difficult to accommodate extra luggage. We ask that you limit your checked luggage to one average size suitcase per person.
In addition, airlines have adopted more strict policies in enforcing number, size and weight limits. Luggage exceeding maximum restrictions may require expensive overage fees, frustrating and hurried re-packing at the ticket counter, or even risk being left behind.
Many carriers require checked luggage not exceed a weight of 44 lbs (20 kg) per piece. Airlines revise luggage policies frequently and often without notice; therefore, we cannot be held liable to the weight limit listed above. We urge you to check with your airline before traveling to determine current number, weight and size restrictions. It is also important to note that restrictions for luggage number, weight and size may vary with the same airline based on the class of service you select. First and Business Class ticket holders may have different restrictions than Coach Class travelers.
We cannot be held liable for additional fees or inconveniences imposed by the airline due to luggage number, weight and size policies.
Please be sure to attach your Tauck luggage tag to your suitcase before leaving home!
Carry-on Luggage – General
Although oversize bags and wheeled, carry-on luggage are popular for airline travel, they are often not convenient or appropriate for motor coach travel or for many on-tour flights. Most modern sightseeing motor coaches offer limited space for numerous or larger items. Space under seats or in the overhead rack is typically small, and designed to accommodate items like coats, hats, purses, and small camera bags, etc.
For your day-to-day travel while on tour, we recommend that you limit your hand luggage to a small, soft-sided carry-on piece, and only those items you need handy during the day such as purses, make-up, medications, cameras, film, etc. Items too large to fit under the motor coach seat or in the overhead rack must be stored in the luggage bays beneath the motor coach, and may be inaccessible during daytime travel.